AEIRA - Promoters

How to host a race

ALBERTA ENDURANCE ICE RACING ASSOCIATION (A.E.I.R.A.)

A.E.I.R.A. WILL PROVIDE THE FOLLOWING:

LAP COUNTING SYSTEM: Mandatory

Your cost: $500.00/six hours ( club rental fee )
Included: -4 expert staff personnel to handle lap counting via laptop computers and AMB timing system.

-Manual and/or back up lap counters.
-For rental of the transponders contact Jamie Hodgson @ 780-435-4000
-Results of the race can be viewed on monitors located along pit row.

REFEREES: Mandatory

Each club may supply their own referee(s) providing they have taken the referee short course instructed by Willy Sydor (contact: 780-474-8337 ) or Dan Cheron (contact: 780-967-5742) @ a cost of $50.00. If you do not supply your own referees, they can be provided by contacting the AE.I.R.A. The cost is $100.00/referee (one referee per 10/15 teams is recommended).
Referees are there to assist you at the riders meeting, run practice/parade lap, assist with security at the event, deal with complaints/protests, and run the start and the finish of the event.

SCHEDULED TIME AND DATE of your event in the series.

ACCESS TO WEB PAGE(s) www.pdramx.com & www.albertadirtriders.com

-Access to web page www.mylaps.com to view your personal lap times. (See Jamie Hodgson).

BANQUET @ the end of the season. The top 5 teams in each class will be awarded a plaque (one per team) and gifts.

ICE RACE REQUIREMENTS ARE:

Classes: BIKES: 3 CLASSES

QUAD: UNDER:

QUAD: OVER:

SPORTSMEN CLASS:

YOUR CLUB MUST SUPPLY:

AMBULANCE: on site the day of the event including the practice. (GPS Location)

INSURANCE: CMRC/ADRA Insurance is required.(talk to the AEIRA)

ADRA LEVY FEE: $3.00 per racer.

SIGN-IN: Person(s) to handle sign-ins and collect entry fees. ($40.00 per race per rider, $10.00 going to the AEIRA. CMRC licenses will be available for purchase if needed.

SIGNS: It is strongly suggested to have a series of safety signs posted around the track and at the entrance to the track (This is the best spot to post signs reminding people of the dangers involved in ice-racing.

Example: !Stay 20 ft. from track!

!Stay on Plowed Area!

!Keep children under surveillance!

!Dogs must be kept on leash at ALL times!

SWEEPER: A sweeper (tractor pulled) to clean the track can be leased from PDRA (contact Claudette Kuster @780-349-3343. (Minimum 50 HP required)

PLOW TRUCKS: Having at least two trucks with blades with the sweeper has proved effective in the past for 6 hr. races. Contact the AEIRA for more info.

ADVERTISING / PRIZES:

It is strongly suggested to print a program containing information for advertising purposes. In the past, this has proved successful in encouraging public awareness and the promotion of the racing event.
In the past t-shirts/awards have been given to the racers at the end of the race. Trophies are commonly given to the top five in each class. This is not mandatory but is greatly appreciated by the riders.

PERMITS:

Proper permits are:
Alberta Environment
Public Land Manager in your area
County Permits
Land owner of approach
(All Via a proposal letter like the one included)

Contact and phone numbers for the 2003/2004 AEIRA Committee. Please feel free to contact us at any time!

Dan Cheron                 President                     780-967-5742
Chad Perrott               Vice-President             780-458-7272
Jim Burrows               Secretary                     780-980-5386
Jamie Hodgson            Timing Director          780-435-4000
Todd Lindahl              Prod/Relations            780-542-7171
Joe Pruden                  Treasurer
Doug Sneep                 Referee Director

OUTHOUSES: Need to be provided

GATE CREW: Person(s) at the gate to collect a fee of $5.00 per person or $10.00/carload. This is a standard price to charge. All person(s) entering through this gate shall sign a waiver due to the potential hazards of the ice and the event.

ICE THICKNESS: The lake/pond should be checked for thickness. The current CMRC requirement is 22 inches of ice. The track should be cut 1-2 days prior to race day.

TRACK LENGTH: The track must be a minimum of 5km long. (The longer the better)

TRACK WIDTH: 25 feet wide with a minimum of 20 feet between lanes.

PIT ROW: A large ridge of snow is recommended between pit row and the front straight to help in the safety of pit crews and the public. The track can be made however the promoter would like.

Included are some aerial photos of some previous tracks.

A.E.I.R.A. Start/Finish Layout

How to host a race Start/Finish Layout	*How to host a race*
	ALBERTA ENDURANCE ICE RACING ASSOCIATION (A.E.I.R.A.) A.E.I.R.A. WILL PROVIDE THE FOLLOWING: LAP COUNTING SYSTEM: Mandatory Your cost: $500.00/six hours ( club rental fee ) Included: -4 expert staff personnel to handle lap counting via laptop computers and AMB timing system. -Manual and/or back up lap counters. -For rental of the transponders contact Jamie Hodgson @ 780-435-4000 -Results of the race can be viewed on monitors located along pit row. REFEREES: Mandatory Each club may supply their own referee(s) providing they have taken the referee short course instructed by Willy Sydor (contact: 780-474-8337 ) or Dan Cheron (contact: 780-967-5742) @ a cost of $50.00. If you do not supply your own referees, they can be provided by contacting the AE.I.R.A. The cost is $100.00/referee (one referee per 10/15 teams is recommended). Referees are there to assist you at the riders meeting, run practice/parade lap, assist with security at the event, deal with complaints/protests, and run the start and the finish of the event. SCHEDULED TIME AND DATE of your event in the series. ACCESS TO WEB PAGE(s) www.pdramx.com & www.albertadirtriders.com -Access to web page www.mylaps.com to view your personal lap times. (See Jamie Hodgson). BANQUET @ the end of the season. The top 5 teams in each class will be awarded a plaque (one per team) and gifts. ICE RACE REQUIREMENTS ARE: Classes: BIKES: 3 CLASSES QUAD: UNDER: QUAD: OVER: SPORTSMEN CLASS: YOUR CLUB MUST SUPPLY: AMBULANCE: on site the day of the event including the practice. (GPS Location) INSURANCE: CMRC/ADRA Insurance is required.(talk to the AEIRA) ADRA LEVY FEE: $3.00 per racer. SIGN-IN: Person(s) to handle sign-ins and collect entry fees. ($40.00 per race per rider, $10.00 going to the AEIRA. CMRC licenses will be available for purchase if needed. SIGNS: It is strongly suggested to have a series of safety signs posted around the track and at the entrance to the track (This is the best spot to post signs reminding people of the dangers involved in ice-racing. Example: !Stay 20 ft. from track! !Stay on Plowed Area! !Keep children under surveillance! !Dogs must be kept on leash at ALL times! SWEEPER: A sweeper (tractor pulled) to clean the track can be leased from PDRA (contact Claudette Kuster @780-349-3343. (Minimum 50 HP required) PLOW TRUCKS: Having at least two trucks with blades with the sweeper has proved effective in the past for 6 hr. races. Contact the AEIRA for more info. ADVERTISING / PRIZES: It is strongly suggested to print a program containing information for advertising purposes. In the past, this has proved successful in encouraging public awareness and the promotion of the racing event. In the past t-shirts/awards have been given to the racers at the end of the race. Trophies are commonly given to the top five in each class. This is not mandatory but is greatly appreciated by the riders. PERMITS: Proper permits are: Alberta Environment Public Land Manager in your area County Permits Land owner of approach (All Via a proposal letter like the one included) Contact and phone numbers for the 2003/2004 AEIRA Committee. Please feel free to contact us at any time! Dan Cheron President 780-967-5742 Chad Perrott Vice-President 780-458-7272 Jim Burrows Secretary 780-980-5386 Jamie Hodgson Timing Director 780-435-4000 Todd Lindahl Prod/Relations 780-542-7171 Joe Pruden Treasurer Doug Sneep Referee Director OUTHOUSES: Need to be provided GATE CREW: Person(s) at the gate to collect a fee of $5.00 per person or $10.00/carload. This is a standard price to charge. All person(s) entering through this gate shall sign a waiver due to the potential hazards of the ice and the event. ICE THICKNESS: The lake/pond should be checked for thickness. The current CMRC requirement is 22 inches of ice. The track should be cut 1-2 days prior to race day. TRACK LENGTH: The track must be a minimum of 5km long. (The longer the better) TRACK WIDTH: 25 feet wide with a minimum of 20 feet between lanes. PIT ROW: A large ridge of snow is recommended between pit row and the front straight to help in the safety of pit crews and the public. The track can be made however the promoter would like. *Included are some aerial photos of some previous tracks.*

	A.E.I.R.A. Start/Finish Layout